Microsoft Word is probably the most popular word processing program. In several iterations, many features have been developed to make the software extremely user-friendly for both professional and casual users.

In this article we are going to talk about how to create a checklist in Microsoft Word.

Also read: How to add a crossed out link in Word?

There are two main types of checklists you can create in Word.

  • Checklists that can be printed and crossed out on paper.
  • List of cells that can be crossed out in Word.

Checklists that can be printed

These lists are actually quite simple and don’t require much effort. Just make a regular list and swap out the balls.

Proceed as follows.

Step 1: Start Word and type your list as you normally would.

How to make a checklist in Word? |

Step 2: In the Paragraph section under the Home tab, click the drop-down arrow next to the bullet.

How to make a checklist in Word? |

Step 3: If you see a checkbox under “Bullet Library”, check it and you will get a checklist that you can print and access immediately. Otherwise, click the Set New Bullet button.

How to make a checklist in Word? |

Step 4: In the Define New Chip window, click the Font button.

How to make a checklist in Word? |

Step 5: Scroll down the list and check the desired box. For this article, we will choose TW Cen MT. Click OK when you are finished.

How to make a checklist in Word? |

Step 6: Click OK in the Define New Chip window.

How to make a checklist in Word? |

Your list will now be converted into a checklist. Note that you cannot select these fields in Word. This list is specifically designed to be printed.

Also read: How do I assign a smart keyboard shortcut in Word?

If you need a list that you can cross out in Word itself, you’ll have to do a little more work by going to the Developer tab. Here’s how.

Step 1: In the “File” tab, click the “Options” button.

How to make a checklist in Word? |

Step 2: Under Customization, find the Developer tab and enable it. Click OK when you are finished.

How to make a checklist in Word? |

Step 3: Now click on the “Developer” tab. In the “Control” section, you will see a “Control the contents of a checkbox” button. Click this button to insert a checkbox where the cursor is located.

How to make a checklist in Word? |

Step 4: You can now copy and paste each list and edit accordingly, or use the button we used in the last step to add to the list.

How to make a checklist in Word? |

Step 5: To check if the item is disabled, click in the check box.

How to make a checklist in Word? |

Also read: How can I change the text alignment in Microsoft Word?

Change of flag design

If you don’t like the default cross drawn in the flag, you can always change it to your liking. And that’s how it works.

Step 1: Check the box in the documents and then click the “Properties” button in the “Controls” section.

How to make a checklist in Word? |

Step 2: Click the “Edit” button for the “Verified” icon.

How to make a checklist in Word? |

Step 3: Select any character and press OK.

How to make a checklist in Word? |

You can also change the “Not Checked” icon by following steps 2 and 3.

Formatting the list

You may have noticed that this new list is not as clear as the usual bulleted or numbered lists we create in Word. Here’s a little formatting you can add to the list to improve it.

Step 1: Start by selecting the entire list.

How to make a checklist in Word? |

Step 2: Click on the Home tab and then click to open the Paragraph dialog box in the Paragraph section.

How to make a checklist in Word? |

Step 3: Enter 0.25 cm on the printout on the left and select “Suspend” from the “Special” drop-down menu. Click OK when you are finished.

How to make a checklist in Word? |

Fix the list

When you are done adding items to the list, you can lock it so that anyone using the document can remove items from the list, but cannot edit the list itself.

Step 1: Start by selecting the entire list.

How to make a checklist in Word? |

Step 2: In the Developer tab of the Manage section, you will see a group option. You can group the list to lock it or override the group to unlock it for future changes.

How to make a checklist in Word? |

Also read: How to insert an unbreakable space in Microsoft Word?

Creating a checklist in older editions of Word, which can simply be printed and crossed out on paper, is exactly the same process we did in the new editions.

You have two options for creating the checklist to print.

  • You can use custom bullets
  • You can prevent the bullet points from changing by making the list tabular.

The first method is exactly the same as the one we demonstrated above. These are the steps of the second method.

Step 1: Go to the Insert tab and click on the Table option.

How to make a checklist in Word? |

Step 2: Click on Insert Table.

How to make a checklist in Word? |

Step 3: Make sure your table has two columns. You can have as many rows as there are items in your list. Click OK when you are finished.

How to make a checklist in Word? |

Now that we have a table for our list, we can add checkboxes.

Step 4: Select the cell in the upper left corner, then click the Symbols option in the Symbols group. Click the More Symbols button to continue.

How to make a checklist in Word? |

Step 5: Select the desired font from the Font drop-down list and check the box. Click the “Close” button when you are finished.

How to make a checklist in Word? |

You can now repeat this process for all rules and add a checkbox for each item in the list.

How to make a checklist in Word? |

Refining the list

Since we used a table to define our list, we need to do some formatting to make it presentable.

Step 1: Right-click on the table, move the mouse pointer to Autofit and click on the Autofit content.

How to make a checklist in Word? |

Step 2: Right-click the table again and click Table Properties.

How to make a checklist in Word? |

Step 3: Select the “Table” tab and click on “Options”.

How to make a checklist in Word? |

Step 4: In the left and right boxes, enter a number that you think will leave enough space between the check box and the text. We recommend setting this between 0.2 and 0.3 inches. Click OK when you are finished.

How to make a checklist in Word? |

Step 5: Now click on Margins and Shadows and follow the Margins tab.

How to make a checklist in Word? |

Step 6: Under Settings, select No. Then press OK.

How to make a checklist in Word? |

You will see that the lines in the table have disappeared and you have a clean list at hand.

How to make a checklist in Word? |

Also read: How to insert a chip in Microsoft Word?

Although the idea of creating a checklist in older versions of Word is very similar, there are a few things you should do differently.

First, we’re going to create a table for our list. Then we will activate the Developer tab and add checkboxes from there.

Step 1: Go to the Insert tab and click on the Table option.

How to make a checklist in Word? |

Step 2: Click on Insert Table.

How to make a checklist in Word? |

Step 3: Make sure your table has two columns. You can have as many rows as there are items in your list. Click OK when you are finished.

How to make a checklist in Word? |

Now that the table is ready, let’s go to the Developer tab.

Step 4: Click on the MS Word icon in the upper right corner and select Word options.

How to make a checklist in Word? |

Step 5: Under “Popular”, you will see the “Show Developer” tab in the “Ribbon” box. Click on it to continue.

How to make a checklist in Word? |

You will see that the Developer tab is now visible in the ribbon with the usual options.

How to make a checklist in Word? |

Now let’s add these flags.

Step 6: Select the cell in the upper left corner of the table. Now click on the “Developer” tab and under the “Administration” group, click on “Legacy Tools”. There you will find an option to insert a checkbox called “Checkbox Form Field”.

How to make a checklist in Word? |

Step 7: Repeat this step for all items on your list. You can also use CTRIL + Y(Redo) to quickly insert checkboxes into the table.

How to make a checklist in Word? |

Refining the list

To refine the list, we’ll do the same thing we did with the previous checklist. So scroll up and repeat these steps to remove table borders and other extraneous formatting.

Black list

To uncheck the boxes you just inserted, you must lock the list. Remember that once you lock the list, you cannot make changes to it.

Step 1: Before you begin, make sure that Design Mode is not selected in the Controls section of the Developer tab.

How to make a checklist in Word? |

Step 2: Now, in the Secure section, click Secure Document and then Restrict Formatting and Editing.

How to make a checklist in Word? |

Step 3: In the Limit formatting and editing tasks pane, make sure the Allow only this type of editing in the document check box is selected.

How to make a checklist in Word? |

Step 4: Make sure you select “Fill out forms” from the drop-down list at the bottom.

Step 5: In the Force application section, click Yes, Force protection.

How to make a checklist in Word? |

Step 6: If you do not want others to be able to change the editing restrictions, you can set a password at this step.

How to make a checklist in Word? |

And that’s all it takes to have a checklist in Word. If you ever need to make changes to the list, you can unlock the document by clicking Protect Document and then Restrict Formatting and Sharing. In the Protect Document task pane, you’ll see the Restrict Security option.

Also read: How do you make a copy of a Word document?

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Programmer, developer, electronics and DIY enthusiast, video game enthusiast who occasionally streams on Twitch, and photographer with a touch of music.

Contact Yadullah via email: [email protected]

Frequently asked questions

How do I create a checklist in Word?

Creating a checklist in Word – Word – Microsoft Support

How do I create a checkbox to fill in in Word?

How to create a fillable form in Word for Windows – Lifewire

How do I make a checklist?

The perfect guide to creating a checklist – Canva

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